Terms and Conditions

Stallholders who are offered and accept a pitch at a Northern Dales Farmers’ Market are agreeing to abide by the following:

 

INSURANCE AND FSA

  • Each stallholder is responsible for the insurance of their own property and must have current Public and Products Liability Insurance. We recommend that this is no less than £5m
  • Each stallholder/agent shall not hold NDFM or the event organisers/managers responsible for any loss, damage, theft or destruction of any goods, property, vehicles, display or equipment
  • Each stallholder selling food MUST be registered with their local authority and MUST have been inspected by environmental health officers
  • Stallholders included in the FSA food hygiene rating system must have a minimum of 4 STARS. If your inspection rating falls below this you are required to inform the market manager immediately by email or by phone
  • Stallholders selling food are expected to possess a Food Hygiene Level 2 Certificate
  • Stallholders must comply with food hygiene regulations for the preparation/storage/packaging and transportation of produce
  • Our markets may be inspected by environmental health teams and trading standards officers (or any other relevant official body) so we ask that on any occasion stallholders are able to show:
    • your food hygiene rating
    • your food hygiene certificates
    • your Public Liability Insurance (or NMTF membership details)
    • Suitable handwash equipment if you are handling food
    • Gas safety cert / PAT test if relevant
  • If you use powered appliances you are required to provide your own barriers and fire extinguisher/s and have carried out a Health & Safety Risk Assessment
  • If you are using LPG cylinders you are required to provide suitable storage facilities. Gas cylinders must not be transported during an event

 

CANCELLATIONS

  • If you are unable to attend a market/event please phone the market manager asap on 07831 801592. Please don't text, email or send a message via social media as it may not always be picked up
  • We require a minimum of 24 hours’ notice if you are unable to attend a market/event
  • If you provide less than 24 hours’ notice you will be charged for that market/event
  • Stalls/pitches/plots are not transferable – please DO NOT under any circumstance offer your pitch to another trader if you are unable to attend a market/event
  • If you are absent for three consecutive months at the same market you will lose your pitch

 

TRADING

  • All our monthly markets are open to shoppers from 9am to 2pm – stallholders are required to be on site no later than 8.30am
  • The market area must be clear of all vehicles by 8.45am and stallholders must be set up and ready to trade by 9am
  • If you arrive late for any reason, please do not attempt to drive onto the market area, park up somewhere safe and find the market manager
  • Stallholders who regularly arrive late will lose their pitch
  • The name of your business must be visible on your stall
  • Stallholders are asked to remain on their stall until the market manager closes the market/event – this is normally done with the ringing of a bell
  • Please DO NOT pack away your stall until the market manager has closed the market/event
  • Our monthly markets finish at 2pm but on some occasions (mainly bad weather) it may be necessary for the market manager to end the market early. Please note an early finish doesn't entitle you to a discount or refund on your pitch fee
  • Your stall must be kept tidy at all times and your trade rubbish taken with you at the end of the market/event
  • We are a non-partisan organisation so stallholders should not display political slogans or political paraphernalia on their stalls (or on their vehicles if those vehicles are parked behind the stall)
  • We ask that stallholders remain behind their stall and don't tout for business from the front of the stall
  • Advertising boards or blackboards must not be placed in front of stalls as they are a trip hazard. If there is space they can be placed at the side of your stall
  • Any questions, suggestions or issues you may have regarding NDFM should be directed to the market manager via email info@northerndalesfarmersmarkets.com

 

SALE OF ALCOHOL

  • If you intend to sell alcohol at any of our markets/events you need the prior permission of the market manager. Please be aware that each market location has its own requirements for licensed activities
  • Two of our market locations require individual stallholders to apply to the local authority for a TEN (Temporary Event Notice)
  • Three other market locations have a premises licence and those venues permit stallholders to trade under their licence once prior approval has been given 
  • At Stewart Park NDFM submits one TEN for the event and any traders wishing to sell alcohol must have the prior consent of the licence holder - speak to the market manager Nigel Davison for more details. Please bear in mind that as NDFM arranges the TEN at Stewart Park there will be a £7 levy applied to the normal pitch fee for alcohol traders  

PITCH FEES

  • NDFM is a business, and like any business it needs to cover operational costs or it will cease to exist. Pitch fees are NDFM income
  • Pitch fees are collected at each market/event – if you would like to pay in advance then please make arrangements with the market manager
  • Please do not ask for a discount as a refusal often offends
  • Once payment has been made refunds will not be given
  • Stallholders who are unable to pay their pitch fees will not be allowed to attend future NDFM markets/events
  • Currently our pitch fees are as follows: Stokesley £36. Stewart Park £35. Hartlepool, Preston Park, Wynyard Hall and Masham £33.

 

NEW STALLHOLDERS

  • Stall covers will be put on for new stallholders for the first three markets. Following the first three markets new stallholders must buy a stall cover and six clips from the market manager
  • It’s then the stallholder’s responsibility to bring the cover and clips to each market and to put up their own stall cover 
  • New stallholders are on a three months’ trial period and at any time within that three months NDFM reserves the right to rescind the offer of a pitch 

 

PROMOTION OF THE MARKETS

  • NDFM uses social media to promote its markets – you’ll find us on Facebook, Instagram and Twitter. Stallholders are asked to support that promotion on their social media profiles including liking, sharing, commenting and retweeting
  • NDFM leaflets are printed at the start of each year and are available for stallholders to display and give away to customers – see market manager for supplies
  • We publish all events on the NDFM Facebook page – we ask that stallholders share details of the NDFM markets they are attending with their Facebook audiences
  • We regularly send a newsletter to our database of customers. If you have any news you would like to submit for inclusion please email info@northerndalesfarmersmarkets.com with the details

 

ATTENDANCE AT OUR STOKESLEY MARKET

  • Please note that since Spring 2017 any new stallholder who is offered a regular pitch at our Stokesley market is required to attend at least one other NDFM market on a regular basis. Failure to do so will result in the loss of the pitch at Stokesley


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